Chronicler: Julien McBain

Q4 2018 Minutes
Shire of Panther Vale
East Kingdom

  • We now have Two Deputy Seneschals
    • Richard
    • Judi
  • Herald resigned
    • Julien McBain new Herald
  • Official Device registration in process
    • According to the College of Heralds, was not received and is being resent
  • Birka
    • Curia at Birka for Seneschals
    • Available on Seneschals page
  • Awards given
    • Loren–Order of the Silver Rapier, 12th Night
    • Tiberius–Order of Courtesy, Crown Tournament 3 Nov
  • Webminister’s Report
    • Adding a marshalite page with all of the Marshals listed
    • Who is going to need Author Access (contact Webminister if you need)
    • Looking for content, photos, articles, etc.
    • Member’s page or Domesday Book
    • Contact form embedded in website?
    • Utilizing the EK Wiki
      • Adding populace pages to the EK wiki
    • Who is the calendar for?
      • Compliance issue only
    • Officer’s page
      • Preference for how they’re listed
      • Seneschal, Exchequer, then others
    • How should minutes be posted? (In conjunction with Office of Chronicler)
      • Will activate news function
      • How should minutes be written was addressed
        • Issues of attaching specific offices or names
      • Rules regarding how Exchequer reports will be addressed in minutes
        • That report was done and accepted will be public
        • Authorized expenditures will be listed
        • Account balance shall not be listed for security purposes
      • Minutes shall be distributed to all great officers for review
        • Seneschal
        • Exchequer
        • Herald
        • MOAS
        • Knight Marshal
        • And Deputies
      • Once reviewed, will be published to the website
      • Request for feedback was made
      • Shire Library of articles suggested
  • Schola–Studium Generale
    • 12 Instructors with 30 hours of programming
    • Still organizing the event space
    • Classes start at 9 and conclude at 5
    • Space allocation
      • Upper floor has large open, central area
      • Maker’s space
      • Large room at back of building
      • Leaving some space open for patterning and dayboard
      • There is comfy sitting at bottom of stairs for socializing between classes
    • Official date 23 March
    • Possible set up as “Class” an A&S display space
    • Looking for volunteers
      • Gate
      • Keep time
    • Electronic payment as an option for troll
      • Utilizing EK website Electronic payment systems
      • Discussing whether or not to use the new payment system
      • Due to Logistics, attempting use at Panteria has been tabled
      • Will test at smaller events, TBD
  • Panteria
    • Autocrat attended via teleconference
    • Will be Royal Progress
    • No Championship will be held
    • Discussion of how this affects the purse tabled pending information
    • Finalizing Entry fee and other considerations
      • Assuming the gate of 300, average for RP events
      • Assuming bunks sold out
      • Assuming limit of 200 for meal plan
      • Expected revenues, expenses, fees for gate, day, meal plan and bunks discussed.
      • Budget has room for comped volunteers for high-need areas
        • People that work the whole event don’t pay
      • WIFI on site restricted to Staff and Merchants
    • General Theme for event
      • Large Anglo-Saxon feast at Pennsic
        • Would like to practice at Panteria
      • Dragon or Dragon Hunt
        • Easy to incorporate both in a Dragon Theme and not violate a general period feel
      • The Hunt
        • Works for kids too
        • Utilizing the idea of seeking things
      • Incentives for Peers to attend
      • Methods to grow the event
      • Discussion with Department Heads
        • Panteria Meetings need to be scheduled
      • Meetings for event are happening regularly, but as they are mundane are being held privately
      • Beautification and infrastructure for the event must be addressed
  • Exchequer’s Report
    • Report was made
    • Budgetary earmarks were addressed
    • No 4th Quarter Expenses to Report
  • Mini meeting regarding what is needed for infrastructure to be held at or prior to Yule
    • Craft night to be utilized
    • Projects for the event should be handled as soon as possible
    • Need to make a list
  • MOAS Report
    • Looking to do a monthly A&S meeting once Schola is over
    • Tabled until after Schola
    • Please speak with her if you want to teach something
    • Possibility of putting up survey for people to submit suggestions to MOAS
  • Private space available at Birka if Shire business comes up
  • Equestrian Report
    • Laura is an MIT
    • Looking for a Marshal for official practices
      • Linda is Marshal, if available
    • Requesting monies for insurance policy
      • Motion made
      • Seconded and passed
  • Lost Tip
    • Needs Autocrat
    • Continue event?
  • Next meeting
    • 27 April at Farnsworth
    • Includes cleanup work for Panteria
    • 10-4
    • Meeting does not begin until after work on cleanup is over

Meeting Closed at 1500

What say you?