October 24, 2022

  • Overview of agenda 
  • Review of previous meeting minutes 
  • Branch Status 
    • Kingdom was given letter on Branch Officer vote to transition to Barony  
    • Kingdom lost letter, needs to be resubmitted electronically. 
    • In the process of being signed 
    • Concerns expressed over transition and why. 
      • Operating on low staff for a Barony 
      • Material increase in workload 
      • Better follow through from volunteers 
      • Review of positives 
      • Tiberius reminded us of the ability to transition back. 
  • Officer Updates 
    • Exchequer 
      • Last Quarter report filed 
      • Exchequer Absent (sick) 
      • About $14000 in the bank 
      • Financial Committee must meet prior to Q4 
      • This year’s budget was approved for this year, in compliance with EK Law  
      • Anyone that has an area that has budgetary needs email Exchequer.  
      • Programs active pre-C19 should decide if they are going to reactivate.  
    • Webminister 
      • Looking for more content 
      • Willing to post anything relevant requested 
      • Add Panteria as a gallery by year 
    • Knight Marshal 
      • No change 
      • Armoured is off at the moment 
      • Loaner gear is inventoried and in good repair 
      • Fencing practice is going well. 
      • No budgetary needs 
      • Three bins of youth combat heavy gear in pickle that needs to be 
      • inventoried. 
      • Gear may not meet standard anymore 
    • MOAS 
      • A lot of individual projects 
      • Looking to start a no-stress book club 
    • Chatelaine 
      • No activity to report 
      • Emails from demo have been replied to. 
    • Minister of Lists
      • Reviewed latest update on Heavy List auths 
        • Getting corrections made 
        • Four Zipcodes being corrected 
      • Covering expired authorizations 
      • Authorizations always expire on your birthday 
      • Alida will look up this year if needed. 
    • Herald 
      • No new submissions 
        • Putting together updated heraldry of the populace for the shire 
      • Reviewing EK wiki for information 
        • Missing a few 
        • Will reach out to people again 
      • Heraldry held for: 
        • Aurelia 
        • Siubhan 
        • Edward 
        • Tiberius 
        • Rufius 
        • Alida 
        • Eol 
        • Anastasia 
        • Ivan (follow up) 
      • Aethelhawk is submitted 
      • Margaret, Angie and Sig all want to work with Edward to get it submitted  
      • Heraldry event to be scheduled 
        • Tiberius to assist in autocratic said event 
      • History of the heraldry project given 
        • To be used to create a domesday book and wall hangings 
    • Social Media 
      • Nothing to report 
  • Elections 
    • Three up for election–Chatelaine, Knight Marshal, Herald 
    • Herald 
      • Edward is nominated 
      • No other nominations 
      • 17 Yes, 3 No 
    • Knight Marshal 
      • Tiberius is nominated 
      • No other nominations 
      • Unanimous election 
    • Chatelaine 
      • Margaret has asked to step down 
      • No nominations prior to meeting 
      • Summary of position given
      • Tiberius volunteers for position for one year 
      • Unanimous consent 
      • Multiple deputies will be filled 
    • Discussion of deputies held 
  • Financial Committee Meeting 
    • Purchases 
      • 12 Solar Torches requested 
        • 16 suggested due to set sizes 
        • $76 expense 
          • Up to $100 authorized by motion held by Aurelia 
      • Tablecloths 
        • 20 to be purchased 
        • All to be gold 
        • Up to $200 authorized by motion 
      • Battery operated candles 
        • Each costs $1.25 
        • Up to $100 authorized by motion 
      • Pitchers for 12th Night 
        • We currently have none 
        • 18 needed 
        • Cost $3.24 each 
        • Stackable and Machine washable 
        • Up to $80 authorized by motion 
      • List equipment needs to be purchased 
        • Siubhan will work design 
        • Genoa will build 
        • Purchase price to be researched 
        • Conversation to be held to handle 12th Night 
      • Thrown Weapons Budget request for FY2023 
        • Pickle Replacement 
          • You get what you pay for 
            • Will likely cost between $1500 and $3000 used 
          • $5000+ New 
          • We’re still in pricing stage 
          • New v Used considered 
            • New recommended due to warranty and history 
            • 12x6x6 recommended for size 
          • Storage Unit discussed 
            • Grumio will research and come back with written report 
          • Size is needed 
          • Conex Box suggested 
            • $180 to drop 
              • $129 per month for 8x8x20 cargo container 
      • Close of Financial Committee Meeting
  • Break held 
  • Bylaws 
    • Fencing Marshal Officer position 
      • Discussion of methodology 
      • Kingdom guidance discussed 
      • Talk about between as a full officer or deputy 
      • Talk about a Captain 
      • First Vote 
        • 8 Ayes 
        • 2 Nays 
        • 7 absentations 
      • More discussion held, revote requested 
      • Second Vote 
        • 9 Ayes 
        • 1 nay 
        • 8 absentations 
      • Does not pass as does not meet eligible threshold 
    • Inventory Policy 
      • Policy proposal given in brief 
      • Discussion over whether or not it should be a bylaw 
      • Adopt as written 
        • Unanimous Consent 
      • Parliamentary Authority 
        • Robert’s Rules proposed 
        • Tabled 
  • 12th Night 
    • We won EK bid 
    • Barre Auditorium Selected for site 
    • Event announcement up in English and French 
    • Up on each of the necessary areas–website, EK Website, Facebook  
    • Paypal link 
    • Comped reservations must be made directly 
    • Menu is underway
      • 3 removes covering three centuries and three countries 
      • Dayboard 
    • Activities 
      • Fencing 
      • Heavy 
      • Classes 
      • Merchants 
      • A&S Competition and Display 
      • Largesse challenge 
      • Need to organize a fundraising event 
        • Silent Auction?
      • Dance 
      • Bardic Element 
    • Decorations will be requested- large space 
    • Youth program being worked on 
    • Tournament of Love-esque competition idea 
  • 2023 Events 
    • If anyone would like to run an event – submit a bid 
    • Panteria is a separate process 
  • Minimizing Discord 
    • The Discord is very disparate and spread out 
    • Recommendation that the number of rooms is cut down  
    • Condensation of channels to take place 
  • Panteria
    • Autocrat must needs be appointed by December Meeting
    • Ivan wants to run Demos at R&L Archery, will discuss with Seneschal
  • Q4 Meeting 
    • 18 December 
    • 1pm 
    • Tiberius and Rufius’ house 
    • 12pm potluck 
  • Aurelia’s pep speech 
  • Meeting Closed

2 Comments

  1. I have some light-fighting equipment that I could donate, It hasn’t been used for a long time (20 years) in Ansteorra (Texas) If you are interested, where can I bring it? cell 281-787-7949, Sutton, Vermont

    1. Hi

      I’m Tiberius, in Barton. I’m sure we can arrange to meet up. We’re pretty local if you ever wanted to come out and try things again. The donation will be greatly appreciated, too!

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