Attendance

  • Aldis
  • Aurelia
  • Alida
  • Julien
  • Rosaline
  • Tiberius
  • Rina
  • Rufius
  • Sibuhan
  • Leo (Mountain Freehold)

Reviewed last meeting

Officer Updates

  • MOL
    • Nothing to Report
  • Webminister
    • Looking for Content
  • Herald
    • Nothing Reported
  • Chatelaine
    • One letter of interest
    • Preparing for Ren Faire
  • MOAS
    • Let her know if you’re doing any cool A&S
    • Aurelia is still running Persona Workshop
    • Fall will bring Great Medieval Baking Challenge
  • Exchequer
    • Judi and Will have been standing in
    • General fund is approx $23,000
    • Working on finishing up Panteria
  • Seneschal
    • Branch Status Change
      • After finding there was a bug in system, was supposed to receive the new list of addresses
      • KSEN will be contacted
    • General Kingdom Update
      • Increase in insurance costs, so requests will cost more as of 1 May
      • Unless it is required to be named on policy, don’t put them on insurance
    • Aurelia will be stepping down due to a move to Malegentia
      • Proposal to have Sibuhan, her deputy, finish her term
      • Shire Vote
        • Unanimous Vote in favour
      • Elections for next year will be at the next business meeting
        • Looking for:
          • Exchequer
          • Chronicler
          • MOAS
          • MOL
          • Chatelaine

Panteria

  • We spent $10,983 based on Autocrat report
  • Some receipts outstanding
  • $17,000 in revenue
  • 159 New attendees at Panteria
  • Unaudited total was 457 people
  • Class Coordinators said classes went well
  • Thomas and Rosie
    • Dance was so well attended that they ran out of space
  • Ang and Joanna
    • Friday Bardic
    • Over 30 participants
    • Good to have snacks
  • Rowan
    • 19 Merchants to vend
    • 10 responses to follow up, all positive responses
    • Issues with WiFi and Cell Service
    • Grumio has offered WiFi Extenders, and they were installed
    • Midday madness sale suggested
  • Grumio (in-meeting)
    • No feedback as he was going to be here but could not make it.
    • Some communication regarding signage was an issue
    • Only two vehicles got stuck
  • Grumio (Feedback provided via document on Discord)
    • Good
      • New Do Not Enter signs helped remove a lot of confusion
      • Having someone at the main entrance from 12-4 pm helps significantly with setup
      • Attendance was good enough we filled planned lots to capacity
    • Bad
      • Several vehicles got stuck due to a combination of high attendance, unchangeable signage, and communication issues
      • Dealt with a fair number of confused people as to location of Troll, exit, and lack of clarity on camping areas
      • Lack of assistance during parking setup
    • How to improve
      • Have at least three (3) people during parking setup, leader inspecting areas and setting placement and two filling in the no parking zones, cordon off areas fully, etc.
      • Have a second shift at the main entrance on Friday (4-8 pm)
      • Three additional signs that says Registration/Troll for use near main entrance and equestrian barn with rotatable arrows
      • An A-frame exit sign to place near Jon-Jon lot
      • Rectangular Parking lot signs for Lots A-E, with easily changeable arrows, and closed/full markers; a supplemental sign to indicate certain lots are 4WD/AWD only or 2WD only
      • Taller stakes for some signs
      • Signs to put out on Mudpond Rd for side entrance access.
      • Sign for near main entrance to indicate which direction is towards town/I-91
      • Reach out to nearby Elementary and Thetford Academy about parking for wet years
      • More readily visible parking tags
      • Have better designated areas for verified handicapped parking.
  • Kitchen
    • Meal plan went very well
  • Archery
    • New 12 year old MIT
    • Archery went well
  • Tiberius
    • Fighting went with no issues
    • Positive feedback with a lot of open field time
    • 27 Authorizations or reauthorizatons
  • Julien
    • Ronan shire champion
    • Token Tourney went well
    • Six authorizations
  • Childrens Activities
    • We need people with background checks

Demo at Ren Faire

  • Looks like we’re well staffed
  • 3 people for setup on Friday
  • All General help are filled
  • Volunteer staffing looks good in mornings, but light in afternoon
  • Waivers are required for EVERYTHING

Newcomer’s Gathering

  • Post-Renfaire Gathering
  • Alis State Park as venue.
  • $125 for pavilion plus individual fee per person. Available July 9, 15,16 and 23.
    • Reservations can be made once decision made
    • 15-16 is GNEW
  • Panthervale will pay for pavilion Garb Optional
  • People will pay at the gate

Pickle

  • New trailer will between $7000 and $9000
  • This does not include tax/title
    Fundraiser would be required
    We have the funds in the shire account for it
    • Particularly income from Panteria
    • Profit of $5000 from Panteria
    • Proposed that 50% of proceeds be applied to trailer
  • New trailer proposed
    • We don’t know what problems we’re buying
  • Proposal
    • Up to 10000 on a new trailer
    • Unanimous vote in favour
  • Reminder about regalia if we go barony
  • Everyone to come back with one fundraiser idea

Next Business meeting

  • October 1st 1pm

What say you?